Client Overview

Our client, a renowned professional body providing globally recognised qualifications in accounting and finance, approached us to conduct a thorough review of their IT infrastructure to identify areas for optimisation, help to improve operational efficiency and reduce overall costs.

Challenge

The organisation's existing IT infrastructure had become increasingly complex, involving multiple servers, overlapping systems and various third-party service contracts. Their IT environment included redundant servers and duplicate functionalities, resulting in an unnecessarily high operating cost. Therefore, they sought our expertise to streamline these systems, identify potential savings and create a more efficient and cost-effective IT framework.

Solution

Our Deputy Chief Technical Officer (DCTO) conducted an in-depth review of the client's entire IT landscape, focusing on identifying inefficiencies and redundant components. During the analysis, we discovered several servers that were underutilised or no longer necessary, which could be safely decommissioned to reduce maintenance costs. We also found that they were using multiple systems that provided overlapping functionality and that various third-party contracts could be consolidated to reduce vendor complexity and streamline support.

After carefully assessing all existing contracts, we proposed a consolidation strategy that would eliminate duplicate services and negotiate better terms with core suppliers. This approach not only simplified the organisation's vendor management but also significantly reduced their contract expenditure. Our team then developed a phased implementation plan to decommission redundant servers, streamline systems and renegotiate contracts, ensuring a smooth transition without disrupting day-to-day operations saving £100k+ per annum.

Results

The comprehensive IT infrastructure optimisation led to a significant reduction in costs and improved operational efficiency. By eliminating redundant servers and consolidating systems, we helped our client achieve a more streamlined IT environment that is easier to manage and maintain. The renegotiation and consolidation of third-party contracts alone resulted in annual savings, freeing up resources for reinvestment in strategic initiatives and future IT improvements.

Conclusion

Our review and optimisation of the IT infrastructure provided the organisation with a simplified, cost-effective and scalable system that better supports their business needs. This project not only delivered substantial financial savings but also laid the foundation for a more agile and strategic IT environment. Our expertise in infrastructure management and cost optimisation helped the business align their IT investments with their long-term goals, ensuring greater efficiency and sustainable growth.